Career Center

Primary Function:

Manage and coordinate the daily activities of the department's Chairman, Chief and/or Practice Manager.

Essential Functions:

1. Guide and process all aspects of the clinical schedules of the providers within the assigned divisions. This includes, but is not limited to building the template in the EPIC system and submitting to the enterprise templating team; complete and submit call schedules for all providers within division; coordinate template changes through the enterprise templating team; submit clinic cancellations, both planned and unplanned
2. Manage administrative leader's schedules with consideration to priorities and time efficiency
3. Handle incoming calls with courtesy, providing assistance and information as needed, page physicians as appropriate for the Physician-to-Physician line
4. Coordinate business travel - including airline reservations, hotels, auto rental and conference registrations for physicians, clinic staff for the divisions supported and administrative leaders.
5. Prepare correspondence (Word), reports (Excel) and PowerPoint presentations along with occasional project work for Division Chiefs and administrative leaders of the divisions assigned
6. Coordinate meetings with internal and external representatives, prepare agenda and handouts, schedule room and equipment, and arrange for meals.
7. Maintain/approve payroll time for individuals reporting to the administrative leader for the divisions supported
8. Maintain Physician payroll as well as assist with Timekeeper for those providing clinical research
9. Maintain academic activity database for all faculty
10. Manage requests related to licensure, including payment; credentialing to external entities; specialty societies
11. Assist Nemours Director of Research in the coordination of schedules, meetings, conferences, interviews, and recruitments
12. Assist in the monthly running of the Clinical Research Review Committee (CRRC) in collaboration with the CRRC coordinator and the CRRC chair
13. Manage expense reports and other administrative payment requests
14. Must be able to work independently and think creatively
15. Must have the ability to work well with others
16. Good communications skills and regular attendance are required.

Job Requirements:

High School Diploma required

At least 1 to 3 years of experience in Clinical Administrative support role required.

EPIC knowledge a plus

Excellent computer, PowerPoint, Word and Excel skills

Excellent customer service, time management and organizational skills.